Executive Assistant
Commvault
About the role
Recruitment Fraud Alert
We’ve learned that scammers are impersonating Commvault team members—including HR and leadership—via email or text. These bad actors may conduct fake interviews and ask for personal information, such as your social security number.
What to know:
Commvault does not conduct interviews by email or text.
We will never ask you to submit sensitive documents (including banking information, SSN, etc) before your first day.
If you suspect a recruiting scam, please contact us at wwrecruitingteam@commvault.com
About Commvault
Commvault (NASDAQ: CVLT) is the gold standard in cyber resilience. The company empowers customers to uncover, take action, and rapidly recover from cyberattacks – keeping data safe and businesses resilient. The company’s unique AI-powered platform combines best-in-class data protection, exceptional data security, advanced data intelligence, and lightning-fast recovery across any workload or cloud at the lowest TCO. For over 25 years, more than 100,000 organizations and a vast partner ecosystem have relied on Commvault to reduce risks, improve governance, and do more with data.
The Opportunity
Commvault is seeking an Executive Assistant to provide support to the CHRO and the Chief Technology & AI Officer. As an administrative support role, you will handle calendars/mailboxes, travel arrangements/expenses, and be a strategic partner for each of the executives and their organizations. This position requires strong social skills, reliable business judgment, and an understanding of both strategic and tactical business needs. The utmost of discretion and confidentiality and the ability to prioritize workload is key. Requires an outstanding work ethic.
**This role will report into the Coral Gables office 5 days a week**
What you’ll do…
Proactively handle executive calendars with attention to accuracy, detail and allocation of time to promote efficiency; recognize the need to prioritize as appropriate
Run meetings, write meeting minutes and conduct required follow-ups to keep projects on track
Own, run, and bring together information from the staff for designated projects
Work within the EA team, willingly providing back-up support for co-workers when appropriate and actively supporting group goals
Collaborate with senior executives and their staff to coordinate meetings and activities, generally of critical and confidential nature
Will use tact and subtlety and practical knowledge of company policies, practices and procedures in day-to-day work
Build/manage relationships with direct reports/staff
Ability to prioritize, work independently, and proceed with objectives with minimal direction
Who you are…
Minimum of 5+ years’ experience assisting c-level executive in a fast-paced environment; AA or equivalent, BA/BS or equivalent preferred
Strong command of Microsoft Office, specifically Outlook, PowerPoint, and Excel
Extensive experience coordinating both domestic and international travel,